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Business emails should be formal as they reflect the posture of your
organization or company. If you lower the weight of your business
email by adding lots of abbreviations and smilies (e.g., LOL and
), chances are there that your clients won’t take you seriously.
9. Be careful with formatting
Do not try to decorate your email message with lots of colors and
formatted stuff. If you unnecessarily highlight text, the email can
appear to be spammy. As a general rule, use black color on a white
background.
10. Use short and simple sentences.
Emails should be simple to read and should convey the meaning as
quick as possible. Never think that if your writing is Shakespearean,
the recipient will take interest in reading it. Keep the sentences short
and simple and never write an email when you are angry – it reflects.
Do you take care of all the above mentioned emailing habits? Let us
know through the comments section.
EMAIL CHECKLIST
Before you hit send on that next email, perhaps you should run down
this list, just to be sure:
1. Is it going to just one person? (If yes, jump to #10)
2. Since it's going to a group, have I thought about who is on my list?
3. Are they blind copied?
4. Did every person on the list really and truly opt in? Not like sort of,
but really ask for it?
5. So that means that if I didn't send it to them, they'd complain about
not getting it?
6. See #5. If they wouldn't complain, take them off!
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