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Now we are going to learn how to write business letters.

II. MAIN PART

Formatting Business Letters
Block format is the most common format used in business today. With this format,
nothing is centered. The sender's address, the recipient's address, the date and all new
paragraphs begin at the left margin, like this:

Wicked Wax Co. Ltd SENDER’S ADDRESS
22 Charlton Way may be printed company logo
London, SE10 8QY and address

5th December, 2006 DATE

Ms. Maggie Jones RECIPIENT'S ADDRESS
Angel Cosmetics
Inc. 110 East 25th Street
New York, NY, 10021
USA

Your ref: 123 RECIPIENT'S REFERENCE
Our ref: abc (IF ANY)
SENDER'S REFERENCE
(IF ANY)

Dear Ms. Jones, SALUTATION
Forthcoming Exhibition SUBJECT
First paragraph... BODY OF LETTER

Second paragraph...
Third paragraph…

Sincerely, CLOSING
Morris Howard SIGNATURE (HAND-WRITTEN)
Morris Howard, President NAME, TITLE (TYPED)
cc: Brian Waldorf COPY TO
Enc: catalogue ENCLOSURE

There are other, slightly different ways of formatting a business letter, where for
example paragraphs are indented or the date is typed on the right hand side. You can see
examples of these in the sample letters.

Formatting Envelopes for Business Letters
It is best to type an envelope for a business letter. Most word document programs
contain an envelope labelling function to help you. All you need to do is indicate the size of
envelope you are using and type the correct information in the appropriate fields, for example:

Sending company's name and address
is sometimes printed here

Ms. Maggie Jones

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