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How should I file emails?
A good email folder structure is not just a way to keep the number of
emails in your inbox low, but it is a structure that helps you keep, find
and contextualize materials.

When choosing a folder title, it is important to use a name that
accurately describes the messages you will file there. Try to use
consistent spelling and vocabulary that others can interpret if they
need to. Avoid using obscure acronyms and abbreviations when
possible.

If your email software allows you to create subfolders, you might find
this to be an easy way to organize emails on a particular subject that
occur on a periodical basis. For example: your main folder may be
Course Evaluations, with subfolders of Course Evaluations Fall 2013,
Course Evaluations Spring 2014, etc.

If email messages are intended to be stored on a network server,
organization schemes and folder titles should be set up in consultation
with system administrators and others accessing the network

I've exceeded my space quota, what should I do?

You may be assigned a limit as to how much server space you are
allowed to use for your emails. At UNC, you can check your space
usage at http://onyen.unc.edu. When you exceed your quota, you
should consider either deleting some emails or moving emails off of
the server to other storage. Here are some tips for reducing the amount
of emails that you are storing on the server:

• Delete any emails in your "trash" folder.
• Look through your inbox and delete any emails that you don't need.

Check your records retention schedule, if your office has one, for
guidelines on what you may be allowed to delete.

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